Most systems record compliance. RenewFlow enforces it — blocking a non-compliant certificate before it can ever reach a client, insurer, or fire officer. Built for UK fire-safety servicing firms, extinguisher & alarm contractors, and facilities compliance providers.
30-minute live demo. No obligation.
Tracking and reminding isn't enough. The liability sits in the gap between “the system says it's due” and “someone issued a pass anyway.” RenewFlow closes that gap structurally.
An engineer certifies an asset that is overdue or has an open critical fault. The certificate is now evidence against you in an investigation.
Under the RRO 2005 and Building Safety Act, a lapsed inspection is the client’s legal exposure — and your lost contract.
When an insurer or fire officer asks for proof, spreadsheets and a Word template don’t hold up. You need a golden thread.
A live red/amber/green status rolls up from every asset to the customer. When the chain is red, certificate issuance is physically blocked — not flagged, not warned about. Releasing it requires a written reason and evidence, recorded forever.
Not a CRM with a fire skin, and not a generic field-service tool. The asset register, engineer app, compliance engine, certificate generator and client portal are one product — so the golden thread is never broken.
Customers, sites, contracts and every asset — with the BS standard and due date for each type.
Engineers capture inspections offline. Faults become tracked deficiencies with quotes.
The engine gates issuance on live compliance, then generates the BS-correct certificate.
Invoice the work; the client self-serves certificates; anyone can verify them publicly.
Your register already lives in spreadsheets. Upload the CSV or XLSX you have, map the columns once, and every row is validated before anything touches your account. Switching systems is the easy part.
Issuance is gated on live compliance — the single error that creates real legal liability becomes structurally impossible.
Every asset’s BS-standard due date is tracked and chased automatically across email, SMS and WhatsApp.
Certificates generate themselves, invoices draft on completion, and customers self-serve their own documents.
Deficiencies flow to quotes, approval and remedial jobs — a tracked pipeline instead of a forgotten note.
A public verification page and full audit trail answer any insurer or fire officer without a phone call.
Every customer, contract, site and asset under one source of truth — no spreadsheets, no reconciliation.
Our demonstration tenant, Phoenix Fire Safety, is a complete book of business — multi-site AMCs, overdue assets, open critical deficiencies, blocked certificates and the live red→green path to clearing them. It's not a screenshot; it's the running platform with realistic data, walked through on every demo.
Fire safety is a recurring legal obligation. The software has to know the standards — not treat an extinguisher service like any other job.
| Generic CRM | Field-service software | RenewFlow | |
|---|---|---|---|
| Fire equipment register with BS standards | — | Partial | |
| Next-due dates computed per asset type | — | Partial | |
| Live compliance rollup (asset → customer) | — | — | |
| Certificate issuance blocked on non-compliance | — | — | |
| Public certificate verification | — | — | |
| Engineer offline mobile capture | — | Partial | |
| Spreadsheet migration (customers · sites · assets) | Partial | Partial |
Each RenewFlow certificate carries a unique FC-XXXX-XXXX code. Insurers, inspectors and your clients confirm authenticity in real time at therenewflow.com/verify — who issued it, which standard it meets, when it was serviced and when it's next due. Photoshopped PDFs and revoked records fail; only valid certificates pass.
This is mission-critical software. It's engineered like it.
Binding certificate gating prevents non-compliant issuance — the control, not just the record.
Tamper-evident certificate codes anyone can validate, with no customer data exposed.
Every state change, override and send is recorded — a defensible golden thread for investigations.
Managed Postgres with daily snapshots and a rehearsed restore drill (~2-minute recovery).
Separated admin, engineer and client-portal roles, with a last-admin safeguard built in.
Per-tenant data isolation (adversarially tested), encrypted secrets, rate limiting and account lockout.
Per organisation, billed monthly. Annual billing available. Prices exclude VAT.
A limited number of early-adopter places with locked-in launch pricing, direct input on the roadmap, and white-glove migration. Mention it on your demo.
Every plan includes the compliance engine, certificate gating, public verification, onboarding and UK support. No per-engineer surprise bills.
A 30-minute walkthrough on the live platform. We'll show the red→green enforcement path on real demo data and map it to your contracts — you'll know if it's right for you by the end of the call.
Prefer email? hello@therenewflow.com